SUMMARY

Part-time position at approximately 20 hours per week. Responsible for performing clerical and administrative duties in a creative office setting. Assists with sorting mail, filing, answering phones, greeting clients, scheduling meetings, and restocking supplies.

PRIMARY RESPONSIBILITIES

  • Answer phones and greet clients warmly.
  • Assist in filing duties.
  • Perform basic bookkeeping duties.
  • Compile financial records.
  • Reroute calls to appropriate people.
  • Help organize office activities.
  • Prepare coffee or get water for staff.
  • Insert bills in envelopes and mail.
  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
  • Retrieve files for personnel.
  • Take and deliver messages.
  • Sort and distribute incoming mail.
  • Count or measure mail.
  • Handle travel arrangements and expense reports for staff.
  • Schedule meetings and conference rooms.
  • Take notes and minutes during meetings and distribute to appropriate teammates / clients
  • Post work schedules and follow up with teammates on deadlines
  • Organize client samples.
  • Perform data entry.
  • Prepare payroll checks.
  • Restock supply closet with printing paper, ink, pens, paper clips, staplers, files and folders, and etc.

If you are interested in working at Ready Artwork, please fill out the form below to get in touch with our hiring manager. Thank you!

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